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Accounting Clerk

The Accounting clerk performs a variety of duties which involve basic accounting and overseeing monies collected, posting to accounts and coordinating deposit activities. See more.

Position: Accounting Clerk

Department: Accounting

Job Level: Rank and File (Level 1)

Reports to: Finance Manager

Job Statement: The Accounting clerk performs a variety of duties which involve basic accounting and overseeing monies collected, posting to accounts and coordinating deposit activities.

Key Relationships

External: Customers

Internal: All Departments

Employment Restrictions:

  • At least thirty (30) day notice of intent to separate from the company.
  • Non-compete clause.
  • Non-disclosure / Confidentiality Clause

Main Areas of Responsibilities/Key Accountabilities

  1. Performs any combination of following: calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records.
  2. Compiles and sorts documents, such as invoices, official receipts, check vouchers and other related files.
  3. Computes and records charges, refunds, rentals, and similar items.
  4. Maintains accounting databases by entering data into the computer; processing backups.
  5. Maintains regular contact with other departments to obtain and convey information and/or to correct transaction.
  6. Assist with accounts payable, prepare checks, cash advance liquidations of employees.

Performance Indicators:

  • On time processing of TES and other account payables
  • Zero lost documents/file
  • Compliance to company policies.
  • Observance of regular work schedule as follows: Monday to Friday: 8:00 am– 5:00pm

Job Requirements:

  • Education - College Graduate, preferably of Accounting or any related course
  • Skills - Computer-literate especially on Microsoft Word, Excel and Powerpoint; e-mails, PABX and Facsimile Operations
  • Communication - Communicates well in English
  • Others - works with minimal supervision, personable and presentable, attentive to details, willing to work long hours

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Accounting Supervisor

The Accounting supervisor handles accounting books, costing and BIR compliances, leads accounting staff to their day to day KPIs; reports to Finance Manager and CEO about current status of APs and Inventories. See more.

Position: Accounting Supervisor

Department: Accounting

Job Level: Rank and File (Level 3)

Reports to: Finance Manager

Job Statement: The Accounting supervisor handles accounting books, costing and BIR compliances, leads accounting staff to their day to day KPIs; reports to Finance Manager and CEO about current status of APs and Inventories.

Key Relationships

External: Customers

Internal: All Departments

Employment Restrictions:

  • At least thirty (30) day notice of intent to separate from the company.
  • Non-compete clause.
  • Non-disclosure / Confidentiality Clause

Main Areas of Responsibilities/Key Accountabilities

  1. Checks approved PO’s, Receiving Reports and Vendor’s Invoice if agree with each other.
  2. Coordinates with Requester about the details of Vendors for Vendor Master File
  3. Maintains day to day disbursement report based on Ageing of Payables
  4. Prepares AP Vouchers and Check Vouchers
  5. Posting of Vouchers to Books of Accounts on time
  6. Maintaining separate report on accrual of RR without vendor’s invoice via personal sub-ledgers per supplier
  7. In-charge of month end adjustment report re: Supplier’s unpaid balances
  8. Reconciles Payments
  9. Maintains actual costing of inventory items and furnish accounting/finance heads for the details with General Journal Entry for approval
  10. Maintains complete and organized filing of Job Orders, Landed Costs, Suppliers Folders and the like.
  11. Assists in the preparation of Cash Position report by furnishing the up-to-date check status such as unreleased, outstanding, and for payment
  12. Prepares monthly schedule of Vat inputs and Vat Outputs and In-Charge of monthly/Quarterly Compliance
  13. Prepares monthly compliance and remittance of expanded withholding taxes from suppliers and withholding tax on compensation
  14. Maintains clear analysis of total Purchases for the period with current inventory on Hand and COGS
  15. Maintains details of variances due to production (Quantity or Price Variance) if there is.
  16. Maintains actual Inventory Item Status and Cost per Unit at any given period of time.
  17. Completion and Preparation of Annualized Alphalist of Sales and Purchases 1604E
  18. Completion and Preparation of Inventory List

Performance Indicators:

  • Zero discrepancy and variance on AP and Inventory.
  • Organized filing of Vendor’s Master File (including credit terms)
  • Updated Ageing of Accounts Payable (Every Friday before 11:00AM)
  • Zero/less unprocessed requests for payment on hand
  • Zero variance and zero unrecognized pending invoices from suppliers
  • Suppliers Accrual reports (Every 3rd day of the ff. month)
  • Trade Accrual Report; with GJ Entry (Every 3rd day of the ff. month)
  • Zero variances
  • FG Costing report; General journal Entry (Every Monday of the ff. week)
  • General Journal Entry
  • Least probability as to bank’s overdraft due to unplanned trade disbursements
  • On time and accurate filing of VAT Returns (Every 5th of the ff. month)
  • Interim Inventory Analysis (Every 5th of the ff. month)
  • Variance Report per Production (Every Friday before 3pm)
  • Inventory Sub-Ledger
  • Timely and accurate filing (Mar. 15th of the ff. year)
  • Timely and accurate filing of Completion and Preparation of Inventory List (Jan. 15th of the ff. year)
  • Observance of regular work schedule as follows: Monday to Friday: 7:30am – 4:30am

Job Requirements:

  • Education - College Graduate, preferably of Accounting
  • Experience - Certified Public Accountant (At least 4 years experience)
  • Skills - Computer -literate especially on Microsoft Word, Excel and Powerpoint; e-mails, PABX and Facsimile Operations
  • Communication - Communicates well in English
  • Others - Works with minimal supervision, personable and presentable, attentive to details, willing to work long hours

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